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Detailed Conference Agenda

Day One:
Tuesday, April 22nd, 2008

7:30 am Registration & Sponsor Exhibits Open

Continental Breakfast

8:15 am Opening Address From The Chair

John Murray, Manager, Asset Management, City of Hamilton

8:30 am Case Study: Edmonton

Developing A Strong Financial Strategy:
Building Your Infrastructure Vision From The Ground Up

Managing existing infrastructure assets and to provide the services citizens demand is an increasingly difficult task. To meet the challenge requires innovation, progressive thinking and industry leading tools and practices. Recognized as one of North America’s leading jurisdictions in the area of infrastructure Asset Management, Edmonton has not only embraced the challenge, but is making significant progress in its journey.

This session will address:

• How Edmonton has embarked on a 30 year infrastructure financial strategy
• How the City continues to adopt tools to integrate financial planning with Asset Management
• How the City is well positioned to adopt PSAB’s recommended practices

Konrad Siu, Director, Infrastructure Planning & Funding Strategy, City of Edmonton

9:15am Case Study: Windsor

Taking An Integrated Approach To Optimize Asset Management And Sustainable Infrastructure

To gain the most value possible from the PSAB 3150 requirements, the City of Windsor started to look at how PSAB could help fuel the Asset Management efforts in Public Works to a new level, and commence efforts for Asset Management in areas such as Parks, Recreation and Corporate Facility Planning. The Tangible Capital Asset team for the City of Windsor is working to provide the requisite tools to integrate all departments by:

• Enhancing communication and information through the introduction of a number of Integrated Asset Management Systems
• Utilizing these systems to facilitate enhanced Capital Budget forecasting and Strategic Asset Planning
• Streamlining the change in business practices for operating departments related to these new Asset Management Initiatives and PSAB compliance

Melissa Urban, Project Manager Tangible Capital Assets, City of Windsor
Joe Mancina, Deputy Treasurer, City of Windsor

10:00 am Networking Break

Sponsor Exhibit Area

10:30 am Breaking The Status Quo

Reinventing Your Asset Management Strategy

Learn about an integrated approach with complementary strategies involving:

• Demand management: policy approaches and techniques to change demand on our infrastructure
• Asset life cycle optimization: the primary techniques to determine the right technology for maximizing the life of our current infrastructure
• Innovations: new green technologies to use the output from one system as fuel for another

Get a better comprehensive idea of how to optimize your strategy.

Mark Damm, President and CEO, Trilogics

11:15 am Your Asset Reporting Blueprint

Past, Current, And Future Models

This series of mini case studies will put meaning behind the financial reporting numbers by incorporating asset performance reporting.

• What has happened in Portland, Oregon
• What is now happening in Ottawa
• What is starting in Kingston, with real time asset performance reporting in a triple bottom line manner – environmental, operational and financial performance

Jeanne Nyquist, Partner/Consultant, Trilogics Group
Nancy Taylor, VP Administration, Utilities Kingston
Rienk de Vries, Managing Partner, Beacon 20/20 Consulting
Facilitator: Mark Damm, President and CEO, Trilogics

12:00 pm Networking Luncheon

Exhibition Area

1:30 pm Beyond Accounting!

Reporting On The State Of Tangible Capital Assets

Accounting standards start to fill the information gap related to tangible capital assets. However, it tells only part of the story.
PSAB is now recommending that governments provide more information than what appears in the financial statements, particularly the physical condition and age of tangible capital assets.

• Hear more about PSAB’s Statement of Recommended Practice, Assessment of Tangible Capital Assets
• Develop a better understanding of the infrastructure deficit

Stay ahead by hearing first-hand what the next steps will be for PSAB and state of the asset reporting.

Terry Corrigan, Principal, PSAB, CICA

2:15 pm Performance Metrics Meeting the Next Steps of PSAB

Linking Engineering to Accounting

To obtain correct and accurate performance metrics and useful life estimates, both accountants and engineers must be on the same page regarding measurement. The NRC is working with PSAB to support Asset Management teams in meeting the valuation and condition assessment requirements of PSAB.

• Improve and harmonize corporate knowledge and data
• Enhance interdisciplinary communication (Account-gineering)
• Reconcile both historical & replacement costs for better results

Dr. Dana Vanier, National Research Council

3:00 pm Networking Break

Sponsor Exhibit Area

3:30 pm Case Study: NWT

Tying Community Services Into Capital Investment Planning: Practical Strategies

• Hear about the NWT government’s “common sense” approach to policy development
• Determine how to link services to infrastructure development and preventative maintenance
• Learn about the capital investment planning tool developed by the NWT government

Thomas Beard, Assistant Director Community Operations, Government of NWT
Perry Heath, Manager Community Public Infrastructure, Government of NWT

4:15 pm

Building The Foundation For Sustainability: Linking GIS, Asset Management And Financials

In order to produce accurate reports and effective results for decision makers, jurisdictions must understand all aspects of the assets for which they are accountable, starting from initial inventory. An enterprise system that links GIS, asset management and financials can…

• Efficiently and equitably allocate resources amongst valid and competing objectives
• Improve productivity and efficiency through effectively managed, maintained and published public works information
• Create a pathway to reduce the infrastructure gap

This presentation will highlight the benefits of an integrated approach to asset management, maintenance management and strategic planning for sustainability and PS3150 reporting.

Karen Stewart, Industry Manager Public Works, ESRI Canada

5:15 pm Cocktail Reception

Be sure to bring your business cards!

Day Two
Wednesday, April 23rd, 2008

7:30 am Registration & Sponsor Exhibits Open

Continental Breakfast

8:15 am Recap Of Day One From The Chair

John Murray, Manager, Asset Management, City of Hamilton

8:30 am Case Study: Calgary

Incorporating A Comprehensive Approach To Asset Management Into Your Municipality’s Corporate Processes

The City of Calgary’s Corporate Asset Management Program (CAMP) is a comprehensive undertaking involving a number of different initiatives and many business groups – maximizing integration:

• An integrated schedule, clear roles and accountabilities for integration
• A process for coordinating initiatives, a project website, and a practical strategy for leading change
• The ability to track and demonstrate program results against resource investments

Steve Wyton, Manager, Corporate Asset Management, Infrastructure Services, City of Calgary
Roop Lutchman, VP Global Utility Management Solutions Business Group, CH2M HILL Canada

9:15 am Case Study: Halton Region

Leveraging Technology: Best Practices In Efficiency Through Integrating Asset Management and Asset Financial Reporting

Hear how the region has progressed toward an integrated Asset Management plan:

• Leverage existing systems and ensure today’s decisions are consistent with a future-state integrated systems model
• Implement a governance structure that will oversee a staged implementation of the tools, processes and systems
• Develop an integrated solution to fit into existing business process systems to take inventory and track asset maintenance in real time through effective web-based portals

Come away with tips on how you can develop a common framework to support Asset Management and asset financial reporting in your region.

Ralph Blauel, Director, Technology Services, Halton Region
Rob Corazzola, National Director, Canadian Municipalities, SAP Canada Inc.

10:00 am Networking Break

Sponsor Exhibit Area

10:30 am Case Study: Saskatoon & Saskatchewan Highways

Asset Valuation Methods That Meet All Stakeholders' Needs

• Advantages and disadvantages of capitalization of historic cost vs. the current replacement cost from a sustainability management perspective
• Meaningful depreciation methods within the context of the infrastructure management challenge
• How to get the most accurate data in a time of rapidly changing costs

Dr. Gordon Sparks, Professor, Department of Civil Engineering, University of Saskatchewan, Managing Partner, VEMAX
Doug Drever, Manager, Strategic Services, City of Saskatoon
Len Frass, Asset Management Engineer, Saskatchewan Highways and Transportation

11:15 am Case Study: Waterloo

Managing Your Municipality’s Infrastructure For The Long-Term; Not Just The Current Budget

The City of Waterloo’s Asset Management division faces many of the same challenges as most municipalities across the country, from the increasing age of many facilities to the complexity of managing a wide range of facilities and properties. The team will present on their initiatives, including:

• Building a compelling business case for a larger budget
• Understanding the level of deferred maintenance and infrastructure deficit
• Developing LEED, Green Building and Sustainable strategies

Michael Smith, Director, Asset Management, City of Waterloo
Jean Starchuk, Project Manager, Asset Management, City of Waterloo
Al McGregor, Construction/Project Manager, Asset Management, City of Waterloo

12:00 pm Networking Luncheon

Exhibition Area

1:30 pm Managing A Fully Integrated Capital Planning Environment For Lasting Success

Business processes, required data, integration with other operating departments, and strategic planning are all issues that must be addressed in order to develop a more effective capital planning environment. This session will help you to create a plan, which:

• Incorporates the complexities of a distributed asset base managed by multiple organizations
• Meets the latest financial reporting requirements
• Determines business solutions which transcend current financial, maintenance, project, and GIS management approaches

Alan Gordon, P.Eng., MBA, President, Capital Planning Solutions Inc.

2:15 pm Data Integration

Getting The Right Data To The Right People At The Right Time

A lack of data integration and inadequate interoperability costs stakeholders billions of dollars throughout the infrastructure lifecycle. This presentation will address:

• The challenges faced by local governments, utilities and others to get the right data to the right people at the right time
• Opportunities for ensuring infrastructure design data conforms to upstream operation, maintenance and regulatory requirements
• The key ingredients for seamless access to design, geospatial and related information across lifecycles and domains

Michael Schlosser, Geospatial Subject-Matter Expert, Autodesk Inc.

3:30 pm Case Study: Halifax Regional Municipality (HRM)

Balancing Risk And Strategic Asset Management Planning For Long-Term Sustainability

Halifax Regional Municipality is currently working to achieve a fully sustainable infrastructure plan, starting from PS 3150 compliance and financial Asset Management through operational Asset Management, all building toward an ultimate strategic plan. Learn how to:

• Minimize cost to maintain sustainable levels of service
• Maximize the use of existing infrastructure
• Unify processes post amalgamation

Pam Morrison, Project Manager, Asset Management, City of Halifax

4:15 pm Technology Panel

Incorporating The Right Data And Information Systems For Beyond PSAB 3150 Compliance

• Understanding what choices are available, and what makes sense for your goals
• Determining the right time to make an investment
• Making the right choice for maximum ROI

Moderator: Ralph Blauel, Director, Technology Services, Halton Region
More to come...

5:00 pm Conference Adjourns